JOB TITLE: Accounting Manager

REPORTS TO: CFO

SUPERVISES: Accounts Payable and Procurement Senior Accountant, Revenue and Accounts Receivable senior Accountant, FP&A Senior Accountant

COMPENSATION: $125k - $140k

GENERAL DESCRIPTION:

Position Overview

The Accounting Manager serves as the operational leader of the accounting function and the anchor of the organization’s financial integrity. This role oversees day-to-day accounting operations while owning the monthly close process, balance sheet integrity, financial reporting, and internal control structure.

The Accounting Manager will directly supervise:

• AP & Procurement
• Revenue and Receivables Senior Accountant
• FP&A Senior Accountant

This role requires strong nonprofit GAAP knowledge, audit experience, disciplined reconciliation practices, and confident leadership presence.

Reconciliations are expected to be systematic, timely, and precise — not reactive.

Core Ownership Areas

• Own and enforce the monthly and year-end close calendar
• Ensure all balance sheet accounts are reconciled and reviewed monthly
• Approve journal entries and postings in accordance with policy
• Review and finalize monthly financial statements
• Oversee net asset tracking, including donor-restricted and board-designated funds
• Maintain and strengthen internal control documentation
• Lead and develop accounting staff

Key Responsibilities

Financial Oversight & Leadership

• Supervise daily accounting operations across A/P, Procurement, A/R, Revenue, and G/L.
• Establish accountability standards for accuracy, timeliness, and documentation.
• Review monthly balance sheet reconciliations and enforce reconciliation discipline across the team.
• Oversee preparation of financial statements prior to submission to the Vice President of Finance.
• Drive process improvements and strengthen internal controls.

Accounts Payable & Procurement Oversight

• Oversee vendor management, purchasing compliance, and disbursement cycles.
• Ensure procurement policies are followed and approvals are documented.
• Monitor cash disbursements and safeguard internal controls.

Revenue & Receivables Oversight

• Oversee billing and collections for tuition, grants, contributions, and auxiliary/event revenues.
• Monitor aging reports and improve collection processes.
• Ensure proper revenue recognition in accordance with GAAP and donor requirements.

Fund, Revenue & Auxiliary Accounting

• Oversee accounting for:
  • Tuition and student-related fees
  • Grants and contracts
  • Contributions and donor-restricted funds
  • Auxiliary and events operations (facility rentals, conferences, catering, ticketed events)
• Ensure proper tracking and release of net assets with donor restrictions.
• Partner cross-functionally with Development, Sponsored Programs, and Events teams.

Month-End and Year-End Close

• Oversee full-cycle close, including accruals and adjusting entries.
• Review balance sheet accounts for accuracy and completeness.
• Support preparation of year-end audit schedules and required filings.

Compliance & Audit

• Ensure adherence to nonprofit GAAP, OMB Uniform Guidance, and grant requirements.
• Maintain accounting policies and procedures documentation.
• Strengthen segregation of duties and internal control frameworks.