About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

CEI as part of AJC's International Offices connects international communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. They maintain the agency's overseas presence by connecting with key world leaders, enhancing the organization’s influence with other key local, national, and international decision makers and stakeholders, implementing advocacy initiatives and establishing and nurturing relationships with the local Jewish communities.

Your Impact

• Support the execution of the Warsaw’s offices strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for events, meetings, trainings, missions, and other projects
• Assist with the planning and implementation of research projects
• Maintain calendars and schedule meetings
• Arrange complex and detailed travel plans, itineraries, and agendas (via Egencia)
• Enter updates and edits into AJC’s CRM and other data bases
• Procure and manage office supplies and equipment
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Coordinate external communications, as directed.
• Serve as liaison with the property manager, vendors, and service providers
• Procure and manage office supplies and equipment
• Implement and maintain office policies and procedures
• Support onboarding of new employees and interns, as directed
• Coordinate with AJC’s IT, HR and legal departments
• Coordinate with external accountants and provide necessary documentation (managing the office payments, basic HR issues and accounting; ongoing supervision of accounting documents/invoices, bills, sending accounting documentation to the accounting office)
• Process invoices and bills and track payments
• Support payroll processing and process staff expense reports (via Concur)

Supervisory Role

Individual contributor

Education, Training, and Experience

• Bachelor's degree or equivalent experience
• Minimum 1 to 3 years’ experience

Physical Demands

Office employees:

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is 8,500 to 9,000 PLN per month depending on relevant experience.

Ready to Apply?

Please submit your application to: https://ajc.hire.trakstar.com/jobs/fk0zqh1?source=

AJC is an equal opportunity employer.