Job Locations US-NY-New York

ID

2025-2844

Category

People - Development

Type

Regular Full-Time

POSITION TITLE: Development Coordinator, Institutional Giving

REPORTS TO: Senior Director of Institutional Giving

SUPERVISION EXERCISED: None

LOCATION: Anywhere ADL has an office (NYC preferred)

Grade/Class: Grade C, Non-Exempt, Non-Union

ABOUT THE ORGANIZATION:

ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION:

The Development Coordinator, Institutional Giving (Coordinator) works directly with the Institutional Giving team, supporting its members across ADL’s national network on customized grants and fundraising proposals. This role provides critical support in a broad range of administrative and project management areas to strengthen fundraising goals. The Development Coordinator works closely with all Institutional Giving team members to ensure an exceptional prospect and donor experience. This position regularly collaborates with other ADL departments, for impact-driven, goal-oriented outcomes.

Primary:

• Manage Salesforce database records including all donor related communications and engagement strategies for active and prospective funders.
• Generate and maintain fundraising reports and dashboards, including donor lists, grant status, and database reports, progress against goal, and team decision-making.
• Provide project coordination support for the grant lifecycle and actively support project management on complex grants with multiple teams.
• Prepare, proofread, and customize donor-facing materials working collaboratively with Institutional Giving Officers, Directors, and the Grant and Analysis Writer.
• Support the maintenance of the Team’s hub of program templates and financial documents, in collaboration with other teams, including use of Salesforce and Adaptive to liaise between teams
• Support donor meetings and cultivation activities by providing administrative and logistical support for fundraising events such as Insider Briefings for prospects and funders.
• Facilitate development operations by managing institutional data for grant compliance and industry reporting, while coordinating cross-functional prospect research and stewardship initiatives.
• Provide comprehensive administrative support to the Senior Director and Development team.
• Support foundation and corporate fundraising efforts by assisting the Institutional Giving development team including live events.

This job description provides a general overview of the role and its key responsibilities. It is not an exhaustive list of all duties, and ADL reserves the right to assign additional tasks as needed.

Skills:

• High-level written and oral communication skills, including presentation abilities;
• Advanced proficiency in Excel data analysis and PowerPoint design/formatting;
• Knowledge of Salesforce or comparable CRM, strong technology skills and curiosity about new technologies;
• Strong project coordination and organizational skills;
• Excellent interpersonal and customer service skills;
• Ability to operate independently and willingness to seek support when needed;
• Problem-solving focus with exceptional attention to detail;
• Ability to maintain confidentiality and handle sensitive information appropriately;
• Creative thinking and willingness to brainstorm about and test new processes;
• Ability to work efficiently in a hybrid environment with remote and in-person colleagues.

Attributes:

• Committed to contributing to a culture where everyone thrives;
• Collaborative team-player;
• Creative and innovative; takes initiative;
• Results-oriented – a problem solver (versus a problem identifier);
• Excels in dynamic environments that require adaptability;
• Ability to manage multiple priorities simultaneously;
• Maintain a growth mindset and foster teamwork with colleagues across the organization.
• Energized by ADL’s mission and work.

Work Experience:

• The ideal candidate has demonstrable experience working in a professional environment in development team administration or project management

Education:

• A bachelor's degree or equivalent work experience required.

Work Environment:

• ADL is a hybrid environment; this role may require 3 days in the office.

Compensation:

• This position has a salary range of $60,000 to $70,000. This salary range is reflective of a position based in (New York, NY). Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

ADL aims to create a working environment where every employee can thrive professionally. Our mission-driven work is best accomplished in an environment that supports belonging. ADL values a diverse workplace and strongly encourages people of all races, religions, nationalities, genders, LGBTQ+ individuals, people with disabilities, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.

ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact the People & Culture department at talentacquisition@adl.org.

ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.

The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.

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